Table Of Content13
UMASS/AMHERST
312066 036 4555 4
Massachusetts Police Accreditation Commission
Or r a
Commonwealth of Massachusetts Executive OfficeotPu>iic Safety
Accreditatio rP^^s^
News
Flash
Volume Issue June 1998
1 1
Departments are therefore authorized to use these
FINANCIAL
funds to pay their accreditation fee as well as other
related costs. If you have any questions on the
authorized use of these funds for accreditation, call
Insurance Reimbursement Programs
Paul Jarosiewicz in EOPS, Programs Division, 617-
727-6300, ext. 313.
As most of you are already aware, the
Massachusetts Inter-local Insurance Association BOOKS
will reimburse 50% of your
accreditation fee (25% upon receipt First Edition
of an application, and 25% upon
lACP's Manual of Police
achievement of accreditation).
-
Recently, Great American Traffic Services Policies
announced through Massamont and Procedures. To those
Insurance that it will reimburse a who requested a copy of this
total of 66% of your accreditation manual at the MCOPA's Spring
fee (33% upon application, and 33% Conference through our office,
upon accreditation). For more IACP has advised us that the
information on these programs, call: manual should be ready for
distribution in late July.
MIIA
Jeffrey Siena 800-882-1498
Commission's Resource Library Gets
GreatAmerican
Face-lift. The Commission welcomes intern
Hugh Campbell 800-444-3916
Amanda Kimball. Amanda is a criminal justice
student at U-Mass Lowell and will be doing a
summer internship with staff. Her first project will
be to organize various resource materials in the
State Awarded Community Policing Funds Commission's Library (sample policies, forms and
from the exemplary programs) and then will index them
Executive Office of Public Safety according to their corresponding accreditation
standard numbers.
Once again, participation in the police accreditation
program is considered to be an innovative initiative.
Accreditation News Flash
2
qualifications (at least 5 years full-time supervisory
Amanda will also be helping staff to research and/or administrative experience as a law
sample policies and procedures for agencies when enforcement practitioner) will be notified of
they request them. Ifyou need some help in policy upcoming training sessions to attend.
development, call our main number, 781-942-4801
and ask for Gary (anytime) or Amanda (Fridays BUSINESS
only). Ifwe have what you're looking for, we'll fax
or mail it to you. And ifwe don't, we'll try to find
someone who does. Agencies Seek Accreditation
Note: Some ofour resources are also available on As of 06/19/98: The Commission has received a
disk. total of 80 applications. A breakdown by agency
type is as follows: 72 municipal, 6
college/university and 2 other. Listed below are the
HELP WANTED
police agencies that have applied:
Municipal (12)
Input on Standardizing
Acton Hamilton Rowley
the Agawam Hampden Salisbury
Amesbury Haverhill Seekonk
On-site Assessment
Ayer Ipswich South Hadley
Barnstable Lexington Southbndge
With the Standards Committee now in place, and Bedford Longmeadow Stockbridge
with assessor recruitment and training underway, Belmont Lowell Stow
Beverly Manchester-by-the-sea Swansea
the Commission will be ready to respond to any
Billerica Marshfield Templeton
agency's request for an on-site assessment Bolton Medford Tewksbury
beginning in September. Over the summer, I will be Brookline Methuen Truro
working on structuring the on-site assessment. More Burlington Middleton Uxbridge
specifically, it is my intention to develop some CCaarnltioslne NNaathiacnkt WWaallptohlaem
My
specific evaluation measures for each standard. Chelmsford New Bedford Watertown
goal is to "standardize" assessments from one Concord North Reading Wenham
department to another and for everyone's benefit, Dalton Northborough WestNewbury
maintain some consistency among assessors and Dartmouth Norton West Springfield
Dennis Peabody Westborough
assessments.
Easton Pembroke Weston
Edgartown Plymouth Westwood
Ifyou are interested in attending any one or more of Foxborough Princeton Woburn
a series of meetings to help determine what Gloucester Raynham
Great Barrington Reading
evaluation measures would befair, reasonable and
Hadley Revere
thorough, call me (Donna Taylor Mooers) for the
A
meeting schedule. copy of the final product will
College/University (6)
be provided to all chiefs in the process and to any BridgewaterStateCollege
chiefnot in the process upon request. Massachusetts InstituteofTechnology
MountHolyokeCollege
Northeastern Universtiy
Tufts University
We're Recruiting Assessors Wentworth Institute
If you would like to serve as an Assessor, please Other (2)
contact our office for an Assessor Application. Massachusetts BayTransportation Authority
Applicants meeting the Commission's minimum MassachusettsStatePolice
Accreditation News Flash
3
A: Yes. In fact, you are welcome (and encouraged)
Predicting the future to bring us more than one. It is very important that
you get assurance up front that you are proceeding
* The Massachusetts Police Accreditation Program is in the nght direction. You don't want to find out
• in large pan funded by the Edward Byrne Memorial after you have stuffed 200+ tolders that vou
State and Local Law Enforcement Assistance completed/organized them incorrectly. Again, you
Program, through the Executive Office of Public can either come to our Reading office or we will
Safety. As many of you know, this grant requires come to you. Call Gary for an agency visit.
match funds from the receiving agency. In order to
meet this obligation, the Commission is using Q: / misseda callfrom Gary Watson the other day.
application fees collected from participating doyou know why he was calling?
agencies.
A: He was probably making one ofhis routine calls
Ifyour agency submitted a Letter of Intent (back
in the Spring of 1996) stating that you would to you to see how you are doing and if he can help
participate in the state accreditation program if you with anything (maybe a sample policy or help
one was established, and you have not yet with some problem-solving). He was also calling to
submitted an application, would you kindly call update you on new developments such as recently
our office and update us on your status. This established policies ofthe Commission, and dates of
upcoming accreditation training and Mass-PAC
information would be very helpful to the We
meetings. are committed to helping you
Commission for budget and planning purposes.
through Self-assessment. Ifwe don't hear from you
Thank you.
occasionally, expect a call from us to find out how
you are!
ASK THE COMMISSION
Q". Will staffreview a policy that Ijust wrote and
let me know whether it complies with the standard?
I'd like 10 know ifI'm on the right track.
A: Absolutely. Please take advantage of the
support system that we have to offer. Call Gary
"81-942-4804: your options are (1) fax the policy to
him 781-942-4806; (2) mail the policy to him c/o
MA
MPAC. P.O. Box 568, Reading 01867 or (3)
come in person to our Reading office. And don't
forget to indicate the standard(s) that you are trying
to address.
Ql / have just completed my first accreditation
standard filefolder. Will staffreview itfor me and We know that being the Accreditation Manager
let me know whether the right documents are in the isn't easy\
folder, whether they are in the right order, and
whether I includedsufficient material demonstrating
ourcompliance?
Accreditation News Flash 4
In order to achieve balance on this committee in
terms of agency type, agency size, geographic
PEOPLE IN THE NEWS location within the commonwealth, and current
rank or position, the following individuals were
selected from the applications received for the
Nine Selected for Standards nine-member Standards Committee. The length
Committee of each term is normally two years, however, for
continuity purposes, the terms of four members
have been staggered and designated as one-year
During the design phase ofthe Massachusetts Police
appointments.
Accreditation Program, a Standards Committee was
envisioned to support and advise the Commission.
Standards Committee Members
Some of the duties and responsibilities of the
committee include:
Lieutenant Mark Corr (1 yr)
Lexington Police Department
Reviewing changes in national accreditation
standards and recommending the appropriate
compliance level (mandatory, optional or not Associate Director James Ferrier (2 yr)
Northeastern University Police Department
applicable) for state accreditation.
Proposing new standards to promote Captain Dolores Ford-Murphy (1 yr)
MBTA
exemplary police practices and/or to conform Police Department
with state and federal decisions and legislative
acts, as they pertain to police activities in the Detective Raymond Grey (2 yr)
Acton Police Department
commonwealth.
Reviewing proposals from the police ChiefRobert Haas (2 yr)
Westwood Police Department
community, the general public and those
referred by the Commission, to amend,
rescind or develop new standards. Lieutenant Alfred Lussier (2 yr)
Massachusetts State Police
Interpreting and clarifying standards
wheneverthere are conflicting interpretations. Deputy ChiefCraig Tamash (1 yr)
Barnstable Police Department
Deciding on appeals prompted by staffand/or
assessor decisions dealing with the Lieutenant Jon Tiplady (1 yr)
Danvers Police Department
applicability ofstandards and the adequacy of
compliance documentation.
MEMA
Daniel Welch, Director of (2 yr)
Deciding on waivers dealing with mandatory Marshfield Police Department
standards deemed not applicable by the
The Commission would like to thank all individuals
agency because they address issues that the
who applied. Applications not selected this round
agency is not functionally responsible for (i.e.
reserve and auxiliary officers, holding facility, will be maintained on file forfuture openings. If
you have notyet submittedan application but would
etc.).
like to be considered, please call our office and
request a Standards Committee Membership
Application Form.
Accreditation News Flash
5
NATIONAL BRIEFS
CALEA
Meeting
Congratulations to thoseselected
for the Standards Committee!
The next meeting of the national Commission on
Accreditation for Law Enforcement Agencies, Inc.
is scheduled for:
METRO/REGION Thursday, July 30- Saturday, August 1998
1,
Hershey, Pennsylvania
Some Accreditation Managers are getting together Call us for further details.
on a regular basis in a mutual aid effort towards
accreditation, and we (staff) have offered to attend
these meetings to lend our assistance. If you have CALENDAR
organized or want to organize a similar co-op in
your area and would like staff to attend your
meetings, please let us know. MASS-PAC
The next meeting of the Massachusetts Police
Accreditation Coalition will be:
Date: Thursday, July 9, 1998
LEGAL NOTICES Time: 9:30 a.m.
Location: Woburn Police Department
25 Harrison Avenue, Woburn
Massachusetts Police Accreditation Agency contact: Captain Jim Martin, 781-932-4531
Commission
TRAINING
Training, specific to accreditation, is provided after
The next meeting ofthe Massachusetts Police each business meeting. At this meeting, two topics
Accreditation Commission will be: will be covered:
Standards 1.1.1 through 1.2.6
Date: Friday, August 7, 1998
AM
Time: 10:00 Presenter: Captain Dolores Ford-Murphy
MBTA
Location: Northborough Police Department Police Department
211 Main Street, Northborough (Rt.20)
The On-siteAssessment: what to expect
Presenter: Donna TaylorMooers, Director
Massachusetts Police Accreditation Commission
.
Accreditation News Flash
6
"Who's on the Commission," you
asked?
MASS-PAC is a statewide membership association
oflaw enforcement practitioners who are striving to
ChiefStephen H. Unsworth, Chairman
achieve or maintain accreditation in their agency. It
Waltham Police Department
was founded in 1985, and continues to be a very
effective resource and information network for
ChiefKevin Barry
accreditation managers in their mutual pursuit of
Rowley Police Department
accreditation.
Captain Paul J. Coughlin
Agency Membership is $25.00 per year
Arlington Police Department
For membership information, call Lieutenant Peter
Dean James Alan Fox
Mason (MASS-PAC's Secretary) at the Natick
Northeastern University, College ofCriminal Justice
Police Department.
ChiefAnne P. Glavin
He can be reached at 508-651-7271 M.I.T Campus Police Department
PS. Don't confuse MASS-PAC with MPAC, the
ChiefKenneth G. Hutchins
Massachusetts Police Accreditation Commission.
Northborough Police Department
The Commission is a state agency within the
Executive Office ofPublic Safety. On December 2, Captain James W. Martin
1997, Public Safety Secretary Kathleen M. O'Toole Wobum Police Department
appointed a nine-member Commission to oversee
the Massachusetts Police Accreditation Program. In ChiefCharles C. Mayo
sum, the duties of the Commission include
Weston Police Department
establishing state accreditation standards for the
A
police profession, and it is the accrediting body. Town Administrator John D. Petrin
list of the Commissioners can be found under the Town ofHarvard
Government section ofthis publication.
From the desk of....
GOVERNMENT This is the Commission 'sfirst bimonthly newsletter
publication. Our intent is to keepyou informedand
updatedonpolice accreditation issues.
On October 17, 1996, Governor William F. Weld
signed an Executive Order authorizing the Secretary In the "Ask the Commission " section, we will
ofPublic Safety to establish a commission, namely answer frequently asked questions about the
the Massachusetts Police Accreditation Commission process. In the "Government" section, we will
(MPAC), within the Executive Office of Public inform you of any policy decisions that the
Safety. The Commission was established through Commission adopts. In general, we hope toprovide
the combined efforts of the Executive Office of information and resources that will helpyou inyour
Public Safety, the Massachusetts Chiefs of Police pursuit ofaccreditation.
Association and the Massachusetts Police
Accreditation Coalition. The Commission is Donna TaylorMooers
comprised ofnine members: ExecutiveDirector
Accreditation News Flash 7
The Transition Policy clarifies what standards
agencies will be held accountable for during their
Commission Establishes a Transition
on-site assessment given the evolutionary nature of
Policy the standards. On April 10tn the Commission voted
,
on and approved the following policy:
The Commission on Accreditation for Law
Enforcement Agencies (CALEA) is in the process of
conducting its second top-to-bottom review of the Transition Policy
Standards Manual. The primary purpose of the
review is to reexamine all standards and all aspects An agency that has submitted an application or
of each standard: the binding part of the standard, does submit one prior to January 1, 1999, may
the commentary, and the compliance level (whether elect to use either the Third Edition Standards
it should remain mandatory, optional, or not Manual in its current form or CALEA's revised
applicable). The Review Task Force may also Manual as adopted by the Commission (whether
recommend that a standard should be deleted, or a issued as a Fourth Edition or as a Change
new one adopted. Consequently, standard numbers Notice). If an agency elects to use the Third
could shift. They might also recommend a minor Edition Standards Manual, it must have its on-
word change in the commentary; nevertheless, it is a site assessment prior to January 1, 2000.
change.
Agencies that submit an application on or after
As you know, what CALEA's Task Force ultimately January 1, 1999, will be bound by any new or
does to change just the compliance level for a amended standards published by CALEA and
national standard does not effect state accreditation. adopted by the Commission.
This is because CALEA's compliance designations
have already been changed (for some standards) to Ifyou have any questions on this policy, please call
make them state-specific. However, what could
staff.
effect the compliance level ofa state standard is any
new or revised language in the binding part of the
NEWS
standard that our Standards Committee reviews and BRIEFS
recommends to the Commission that it not accept
(the change) as a state standard.
Commission Staff goes on line in July
CALEA projects that the review will be completed
late this summer and until the proposed changes are According to our contractor, we (Donna, Gary and
finally accepted, it cannot speculate whether it will Jennifer) will be wired to the state network on or
issue a Third Edition update (to the manual you are before July 1 giving each of us e-mail capabilities.
currently using) or issue a Fourth Edition (due to the Our e-mail addresses will be published in the next
possibility ofextensive changes). In order to protect edition upon completion ofthe project work.
agencies currently in the process that have been
working on the existing standards, the Commission One ofour immediate goals will be to make sample
has established a Transition Policy. policies and forms, and accreditation program
information available to you through our Web Site.
"Changes in Standards should be thought of as Since you are the end-user, ifyou have any thoughts
evolutionary, not revolutionary" says Waltham or ideas on what the end product should be, and/or
ChiefStephen Unsworth, Commission Chairman. would like to help us develop this information
network, we'd like to hear from you.
Accreditation News Flash
8
allocation, community policing, and planning and
research. It will also cover the accreditation
REAL ESTATE
standards in Chapter 15 of the Standards
Manual. For more information, call Waltham
Officer Rob Stering, MACA's President at 781-893-
Commission staff has an office on the grounds of
1214.
Camp Curtis Guild in Reading. Take Route 128 to
exit 40 (Route 129). You will see signs from the Note: A review of Chapter 15 by Officer Stering is
rotary leading you into Camp Curtis. tentatively the training topic for Mass-PAC's August
meeting.
We're located in Building #26, which is the last
FOREIGN
white building on the right. Ample parking is
available. Inside Building #26 you'll find the
Commission's Resource Library and staff:
Donna TaylorMooers, ExecutiveDirector TheAccreditation Process?
781-942-4805
Thinking about applying for
GaryH. Watson, FieldOperations Director accreditation but need more
781-942-4804 information about the
program in order to make
the decision? Call:
JenniferJ. Doto, Program Specialist
781-942-4801
Donna TaylorMooers
781-942-4805
Ourmailing address is:
Massachusetts Police Accreditation Commission
P.O. Box 568
MA
Reading, 01867
The Standards?
Having difficulty understanding
Our fax number is: what a standard is asking for, or
figuring out what would be
781-942-4806 acceptable proofofcompliance?
Call: GaryH. Watson
781-942-4804
LEARNING
Crime Analysts have Organized
Argeo Paul Cellucci
Governor
The Massachusetts Association of Crime Analysts
(MACA) continues to meet on the second Kathleen M. O'Toole
Wednesday of every month. On July 15 and 16, a Secretary
two-day training seminar will be held at Westfield
State College. The lesson plan includes how to set Robert E. Hayden
Undersecretary
up a crime analysis unit and will cover resource
Massachusetts Police Accreditation Commission
Commonwealth of Massachusetts Executive Office of Public Safety
Governor Argeo Paul Cellucci Secretary Kathleen M. O'Toole
Accreditation COLLECIiuN
OCT 2 6 2W
News
Flash Massachusett:
Univeisity of
C-?y
Depository
Volume Issue 2 August 1998
1
FINANCIAL
Police Accreditation Study
35%
Finds Reduction in Severity
Must you "Credit" in Favor of Accredited Agencies
Community Policing Account with
Since 1986, IRMA (Intergovernmental Risk
Insurance Reimbursement Check?
Management Agency - Oakbrook Terrace, Illinois)
has sponsored a risk management grant program to
Because the "check" that you receive from both
encourage its members to upgrade their police
MIIA and Great American (for participating in the
department standards by achieving national
police accreditation program) is a "reimbursement," IRMA
accreditation. has continued to support
a number ofChiefs have asked the Commission for
accreditation on the premise that "local
some guidance on where the reimbursement check
governments are constantly and increasingly being
should go if community policing grant awards are
held liable for damages resulting from public
used towards accreditation fees. In other words,
employees wrongfully carrying out or acting
must the reimbursement check replenish the
without a policy." In an effort to evaluate the
community policing grant award? So, the program's effectiveness, IRMA recently conducted
Commission sought a legal opinion from the
a study to determine whether there was a
Executive Office of Public Safety, through
"significant and quantitative difference in the
Undersecretary Bob Hayden. And the ruling is "it is
frequency and severity outcomes of police
a local issue, and it is up to the individual
professional liability claims occurring in accredited
community to decide whether the general fund or versus non accredited IRMA member police
the local department should be reimbursed."
departments." In sum, their data shows that over a
five year period, there was a 16% reduction in
For information on the Insurance Reimbursement
frequency and a 35% reduction in seventy in favor
Programs, call:
ofaccredited departments.
MIIA
Jeffrey Siena 800-882-1498 If you would like a copy of IRMA's Risk Report
summarizing the Police Accreditation Study
GreatAmerican (methodology, analysis, results and conclusion),
Hugh Campbell (Massamont) 800-444-3916 please contact staffmember Jennifer Doto, 781-942-
4801.
(Ifyou are not sure who your insurance carrier is, call us;
we may be able to help you.)
2 Accreditation News Flash
Need our Tax Identification Number approved and IACP projects that it will be another
(TIN)? month or two before the mass mailing takes place.
In the meantime, IACP has made a copy of this
If you need our Tax ID number in order to process manual available to us for our library. So, ifyou are
addressing any of the traffic-related standards now
your accreditation application, it is located on the
(Chapter 61) and can't wait for your personal copy,
last page ofthe application form.
feel free to visit our office and copy any of the
If your Fiscal Officer requires a W-9 Form to be policies ofinterest to you.
ctoomupsl.etWede(iwti'lslasneeIRtShatFoirtmi)s,cmoamiplleotredf,axsitghenefdorbmy If necessary, we will update you again in our next
EOPS and returned to you. Contact Jennifer Doto, issue. Otherwise, be assured that if you requested
this manual through our office at the MCOPA's
781-942-4803, for assistance in this matter.
Spring Conference in Leominster, one will be
forthcoming to your agency as soon as it is ready for
public distribution.
Calculating the Application Fee
for Part-time Departments
Commission's Resource Library
Several Chiefs of part-time departments have Continues to Expand
inquired about the cost of accreditation for their
departments since the fee schedule on the
application form is based on the "total number of We have created a set of Accreditation Files in our
authorized full-time sworn personnel" in the agency library similar to those that you are required to
maintain in your agency. As we come across
at the time ofapplication.
sample policies, forms and exemplary programs, we
As a result of these inquiries, the application form have been indexing them by the applicable
accreditation standard number.
has been revised and now states that part-time
departments should use the "total number of sworn
full-time equivalents (FTE's)" for purposes of For example, some agencies have shared their Use
calculating their accreditation fee. (Thank you for of Force Report Forms with us for standard 1.3.6,
bringing this to our attention) their job descriptions for 21.2.3, and their Miranda
Warnings translated in a dozen or so languages, for
For further clarification on this matter, please call 1.2.2.
Executive Director Donna Taylor Mooers, 781-942-
4805. Ifyou are able to share any ofyour agency's forms,
policies, or other materials with us, to help other
agencies along in the process, please let us know.
BOOKS Allyou have to do is drop the material in the mail to
us.
If, on the other hand, you are looking for reference
What's the status of lACP's Manual of
materials from our library, please call Field
-
Police Traffic Services Policies and Operations Director Gary Watson. 781-942-4804.
Procedures? IACP has just updated us on the
publication schedule for this new manual (we've
been told that it was written with police
accreditation standards in mind). Since we reported
last, the policies and procedures have now been
